Sustainability Governance Framework

Sustainability Governance Framework - expanded view

Phase 1 - Sustainability blueprint - Risks and Opportunities

Activity 1.1 Strategic Mobilization

• Task 1.1.1 Sustainability Program Initiated
• Task 1.1.2 Determine best business function to lead program
• Task 1.1.3 Conduct Initial Direction Setting with Sponsor
• Task 1.1.4 Meet with Key Stakeholders
• Task 1.1.5 Begin Collection of Background Information
• Task 1.1.6 Establish Charter for Sustainability Program and Governance Teams
• Task 1.1.7 Understand Current State of Project Activity
• Task 1.1.8 Introduce open-sustainability and FISDev approach

Activity 1.2 Organization Sustainability Awareness

• Task 1.2.1 Assess Team's Understanding of Sustainability Concepts
• Task 1.2.2 Develop and Initiate Sustainability Orientation

Activity 1.3 Overall Business Strategy for Sustainability

• Task 1.3.1 Define Strategic Business Vision
• Task 1.3.2 Define Strategic Critical Success Factors (CSFs)
• Task 1.3.3 Define Strategic Key Performance Indicators (KPIs)
• Task 1.3.4 Define Strategic Success Measures
• Task 1.3.5 Define Strategic Change Drivers
• Task 1.3.6 Define High-Level Sustainability Requirements

Activity 1.4 Organisational QuickScan for Sustainability

• Task 1.4.1 Assess Current-State Application Portfolio
• Task 1.4.2 Assess Sustainability Maturity
• Task 1.4.3 Assess Economic Value of Sustainability
• Task 1.4.5 Assess Key Current-State Sustainability Processes
• Task 1.4.6 Define Current-State Conceptual Architecture
• Task 1.4.7 Assess Current-State People Skills
• Task 1.4.8 Assess Current-State Organisational Structure
• Task 1.4.9 Assemble Findings on People, Organisation and its Capabilities

Activity 1.5 Future State Vision for Sustainability

• Task 1.5.1 Introduce Leading Business Practices for Sustainability
• Task 1.5.2 Define Future-State Business Models
• Task 1.5.3 Define Information Management Guiding Principles
• Task 1.5.4 Define Technology Architecture Guiding Principles
• Task 1.5.5 Define Future-State Sustainability Process Model
• Task 1.5.6 Define High-Level Recommendations for Solution Architecture

Activity 1.6 Sustainability Governance Sponsorship and Scope

• Task 1.6.1 Designate Executive Sponsor
• Task 1.6.2 Define Sustainability Scope
• Task 1.6.3 Assign Sustainability Stewards

Activity 1.7 Initial Sustainability Governance Organisation

• Task 1.7.1 Establish Sustainability Governance Council
• Task 1.7.2 Assign Roles and Responsibilities for Sustainability Governance
• Task 1.7.3 Assign Individuals to Sustainability Governance Organisation
• Task 1.7.4 Define Communications Model
• Task 1.7.5 Define Tracking Mechanism for Sustainability Governance Issues
• Task 1.7.6 Map Sustainability Governance Strategy to Business Strategy

Activity 1.8 Sustainable Return on Investment

Activity 1.9 Sustainability - Risk and Opportunities Blueprint Completion

• Task 1.9.1 Prioritize Requirements and Identify Immediate Work Opportunities
• Task 1.9.2 Define High-Level Program Plan
• Task 1.9.3 Develop High-Level Business Case
• Task 1.9.4 Assemble Key Messages to Complete Sustainability Blueprint - Risk and Opportunities

Phase 2 - Sustainability Blueprint - Solutions

Activity 2.1 Sustainability Assessment Awareness

• Task 2.1.1 Sustainability Governance Council executive sponsorship of risk assessment
• Task 2.1.2 Sustainability Working Group and Stewards organizational support

Activity 2.2 High Level Sustainability Issues Expanded

• Task 2.2.1 Review high-level list expanding to include second tier issues
• Task 2.2.2 Expand stakeholder map

Activity 2.3 Policy Assessment

• Task 2.3.1 Review current policy instruments
• Task 2.3.2 Scan for emerging polices

Activity 2.4 Establish Top Sustainability Issues and Roadmap

• Task 2.4.1 Prioritize Requirements and Identify Immediate Work Opportunities
• Task 2.4.2 Design Sustainability program roadmap

Activity 2.5 Future-State Logical Architecture and Gap Analysis

• Task 2.5.1 Conduct gap analysis of skills and technology
• Task 2.5.1 Define outsourcing or recruitment requirements
• Task 2.5.3 Develop RFP for services and technology
• Task 2.5.4 Vendor Selection

Activity 2.6 Sustainability Governance Policies

• Task 2.6.1 Define Sustainability Governance Policy Requirements
• Task 2.6.2 Define Sustainability Governance Policies
• Task 2.6.3 Approve and Distribute Sustainability Governance Policies

Activity 2.7 Sustainability Standards

• Task 2.7.1 Define Sustainability Specification Standards
• Task 2.7.2 Define Data Capture Standards
• Task 2.7.3 Define Sustainability Reporting Standards

Activity 2.8 Technology Blueprint Completion

• Task 2.8.1 Revise Blueprint Architecture Models
• Task 2.8.2 Define Major Technology Risks and Constraints
• Task 2.8.3 Define Business and Technology Capability Deployment Timeline
• Task 2.8.4 Revise Business Case
• Task 2.8.5 Define Roadmap Mission Statements
• Task 2.8.6 Assemble Key Messages to Complete Technology Blueprint

Phase 3 - Sustainability Roadmap and Foundation Activities

Activity 3.1 Business unit assessment – project level

• Task 3.1.1 Detailed cross functional review of issues
• Task 3.1.2 Identify and Prioritize Project Risks
• Task 3.1.3 Review of associated mandatory and voluntary requirements

Activity 3.2 Detailed Business Requirements

• Task 3.2.1 Validate Strategic Business Requirements
• Task 3.2.2 Refine Strategic Business Requirements to Detailed Requirements
• Task 3.2.3 Categorise Detailed Business Requirements
• Task 3.2.4 Prioritise Detailed Business Requirements

Activity 3.3 Business Scope for Improved Sustainability

• Task 3.3.1 Define Business Process Scope for Increment
• Task 3.3.2 Determine Key Sustainability Data Elements (KSDEs) and Prioritize by Business Impact
• Task 3.3.3 Capture Recommend Business Process Changes

Activity 3.4 Root Cause Analysis of Sustainability Issues

• Task 3.4.1 Prevent Issues related to Business Process and Supply Chain
• Task 3.4.2 Prevent Issues related to Technology Process
• Task 3.4.3 Summarize Root Cause Issues and Recommend Changes

Activity 3.5 Sustainability Metrics

• Task 3.5.1 Define Metric Categories and Measurement Techniques
• Task 3.5.2 Gather Current-State Metrics on each KSDE
• Task 3.5.3 Define Target Metrics on each KSDE

Activity 3.6 Sustainability Analysis System

• Task 3.6.1 Refer to MIKE2.0 Method for Integrated Information Management
• Task 3.6.2 Engage Information Technology team
• Task 3.6.3 Data Profiling
• Task 3.6.4 System Re-Engineering
• Task 3.6.5 Infrastructure Management Process Design
• Task 3.6.6 Reuse Design
• Task 3.6.7 Design Test Cases for Sustainable Development

Phase 4 - Implement Programs within Sustainability Roadmap

Activity 4.1 Reference Material and Standards

• Task 4.1.1 Review reference material
• Task 4.1.2 Develop project brief
• Task 4.1.3 Choose project standard
• Task 4.1.4 Develop resource list

Activity 4.2 Assemble cross-functional project team

• Task 4.2.1 Familiarize Project Team with Sustainability Blueprint
• Task 4.2.2 Sustainability and issue specific orientation given to team members
• Task 4.2.3 Roles and Responsibilities defined for project team defined
• Task 4.2.4 Engage with all data providers

Activity 4.3 Review Current Practices

• Task 4.3.1 Expand the high-level gap analysis
• Task 4.3.2 Consult with internal stakeholders

Activity 4.4 Consult Stakeholders, Peers, Industry bodies, Associations and NGOs

• Task 4.4.1 Network with related trade and industry groups
• Task 4.4.2 Work with NGO’s related to the issue

Activity 4.5 Project Execution

• Task 4.5.1 Follow project plan
• Task 4.5.2 Conduct project in accordance with standard

Activity 4.6 Monitor Performance and Report

• Task 4.6.1 Capture results using sustainability analysis system
• Task 4.6.2 Measure performance through additional systems
• Task 4.6.3 Operate Sustainability Dashboard
• Task 4.6.4 Generate reports

Phase 5 - Verification and Development

Activity 5.1 Results Collated and Analyzed

• Task 5.1.1 Analysis of project view
• Task 5.1.2 Develop Summary Project Report
• Task 5.1.3 Analysis of program view
• Task 5.1.4 Develop Summary Program Report

Activity 5.2 Continuous Improvement - Compliance Auditing

• Task 5.2.1 Attain Sponsorship of Sustainability Governance Board
• Task 5.2.2 Define Compliance Auditing Processes
• Task 5.2.3 Train Staff on Compliance Standards
• Task 5.2.4 Conduct Auditing Processes

Activity 5.3 Stakeholder Engagement

• Task 5.3.1 Consult with employees and contractors
• Task 5.3.2 Engage with external stakeholders

Activity 5.4 Third Party Verification

• Task 5.4.1 Scope of Assurance
• Task 5.4.2 Verification of key data
• Task 5.4.3 Assurance Audit

Activity 5.5 Continuous Improvement - Standards, Policies and Processes

• Task 5.5.1 Review and Revise Sustainability Governance Policies
• Task 5.5.2 Review and Revise Sustainability Governance Metrics
• Task 5.5.3 Review and Revise Sustainability Governance Standards
• Task 5.5.4 Review and Revise Sustainability Governance Processes
• Task 5.5.5 Implement Changes as Required

Activity 5.6 Continuous Improvement - Quality

• Task 5.6.1 Conduct Ongoing Quality Monitoring
• Task 5.6.2 Associate Quality Issues with Root Causes
• Task 5.6.3 Execute Issue Prevention Process

Activity 5.7 Continuous Improvement - Sustainable Development Organisation

• Task 5.7.1 Develop Staff and their Skills
• Task 5.7.2 Implement Sustainability Governance Incentives
• Task 5.7.3 Review and Revise Communications Model

Activity 5.8 User Support & Operational Procedure Guides'

• Task 5.8.1 Develop User Support Documentation
• Task 5.8.2 Develop Operations Support Guides
• Task 5.8.3 Develop Desk Procedures
• Task 5.8.4 Develop Help and Tutorial Guides

Activity 5.9 Project Closeout

• Task 5.9.1 Complete Project Case Study
• Task 5.9.2 Complete Project Lessons Learned
• Task 5.9.3 Recommend Revisions or Extensions to FISDev